Outcome of the SGM convened on 28 February 2018
- The proposed changes were discussed at length at the meeting and further amendments were suggested by the members present.
- The meeting instructed the SAISA Board to finish the document with the amendments approved by the meeting and then circulate the documents to the members present at the meeting for final approval.
- The members voted to adjourn the meeting for the meeting while the changes were made and to cllect the votes via email and to close the meeting at the close of voting.
- The voting by this meeting on the so amended Constitution was completed on the 12 March at 12:00 midnight and the SGM thus closed.
- As a result of more than 75% of the members present and eligible to vote approving the amended Constitution the new Constitution came into effect and was lodged with Consumer and Business Affairs who was satisfied the proposed alterations met the requirements and registered the alterations.
- Total number of attendees: 30
- Total number of attendees who were vote eligible: 23
- Number of vote-eligible attendees who voted: 20
- Number of vote-eligible attendees who failed to vote: 3
- Number of ‘YES’ votes: 20
- Number of ‘NO’ votes: 0
New Constitution as registered
NOTICE IS HEREBY GIVEN that a Special General Meeting of the members of the South Australian Ice Skating Associatio Incorporated will be held at Sport SA, Miliary Road, West Beach at 7:00 pm on 28 February 2018
Registration is from 6:30 pm
RSVP to firstname.lastname@example.org by 25 Feb 2018 will be appreciated so that light refreshments can be organised
All Members are welcome to attend
BUSINESS OF THE MEETING
1. Adoption of the proposed new SAISA Constitution.
This is the only business of the meeting.
the existing Constitution
the Proposed New Constitution
Notes on the Proposed Constitution
The Proposed New Consitution brings the format and the organisation of the content in line with modern constitution templates.
The documents referred to were:
- South Australia: Associations Incorporation Act 1985 (attached)
- The Office for Recreation and Sport: Model State Sport Organisation Constitution
- Sport General Principles for South Austrlian State Sport Associations (website here)
- Consumer and Business Services: An Example of Rules For an incorporated Association (website here),
- Consumer and Busines Services: Checklist for proposed rules/alteration of rules of an association (website here),
- Ice Skating Australia Inc: Constitution V8 ~ 2016 (see ISA Constitution and By-Laws),
- South Australian Synchronised Ice Skating Club Constitution, Dec 2015 (see SASISC Constitution).
The significant change is the voting age: this has been brought in line with legal and reporting requirements to be 18 years and older instead of the existing 16 years and older. A transition period has been written into the Constitution so that those turning 16 before the acceptance of the new constitution have the option to remain voting members.
Voting at the meeting and attendance at the meeting
- All members and parents are welcome to attend.
- To vote you must be a current financial member and have been a member for a continuous period of at least four months immediately preceding the meeting and be 16 years or older.
- Clubs may be represented by a delegate who can vote on behalf of the club. The club therefore has one vote.
- The clubs must be current affiliated members.
- Coach members will know they are welcome, are not able to vote, but are able to take part in discussions by seeking permission of the Chair.